ABOUT US

Book Ease for Architects

We're Not Just Bookkeepers.

We're your financial partner in building a thriving architecture firm.

At Book Ease, we specialize in helping small architecture studios gain clarity, confidence, and control over their finances. We understand the business side of design—because we’ve built our entire system around it.

Whether you’re billing by milestone, managing retainers, or preparing for your next hire, we’re here to help you grow with clean books and proactive support.

Trusted by Architects, Respected by Industry Leaders

We support forward-thinking architecture firms and creative professionals who demand precision, clarity, and confidence in their financials. Our work has earned the trust of visionaries shaping the built environment.

Systems Thinkers. Financial Strategists. Partners in Growth.

Adrian Wells

Founder

Adrian started Book Ease with one goal: to help creative firms grow with financial clarity. With over a decade of experience in bookkeeping and a background in business systems, Adrian saw a gap in how architecture firms were being served — and built a smarter, more specialized solution from the ground up.

“Creative firms thrive when their finances are as intentional as their designs. My goal is to bring clarity to the chaos, so architects can build with confidence.”
— Adrian Wells

Meet the Team

Liam Chen

Senior Bookkeeping Specialist

Liam thrives in the details. From job costing to reconciliation, he brings precision and peace of mind to every client account. He specializes in helping architecture firms stay on top of project-based billing and monthly reporting.

Ravi Soto

Client Success Manager

Ravi makes onboarding seamless and support effortless. He's your go-to for questions, updates, and keeping everything running smoothly. With a background in creative services, Ravi understands the unique challenges that design-based businesses face.

Maya Patel

Tech & Automation Lead

Maya is the tech brain behind our streamlined systems. She handles integrations, automation, and software setup to make sure your bookkeeping workflows are as efficient and user-friendly as possible.

A Foundation Built on TRUST

Numbers That Reflect Our Clients’ Growth

120+

Projects Completed

15+

Years of Experience

30+

Awards Won

98%

Client Satisfaction Rate

Here's How a Bookkeeping System can Help Your Architecture Firm Grow

A specialized bookkeeping system tracks project costs, improves cash flow, and gives architecture firms the financial clarity they need to scale confidently.

Project-Based Job Costing

Track the true cost of every project — from concept to completion.

Job costing shows you exactly where time and money go on each project, helping you price accurately, control expenses, and protect your margins.

We organize expenses by project phase, track labor and contractor costs, and help you compare estimated vs. actual costs — so you can make data-driven decisions every step of the way.

Creative Office Space Redesign

Portland, OR

Design and construction of a sustainable hillside retreat featuring expansive glass walls for unobstructed views, a green roof for thermal efficiency, and open-plan interiors that connect seamlessly to outdoor living areas. The home incorporates solar panels, natural stone elements, and locally sourced wood to complement the surrounding landscape.

Cash Flow Forecasting for Design Cycles

Stay in control of your firm’s finances — even when client payments lag behind.

The best way for architecture firms to manage cash flow is by aligning invoicing schedules, payment terms, and project timelines to ensure steady income — even when client payments are delayed.

A smart forecasting system helps you plan expenses, track retainers, and maintain cash reserves so you can grow confidently without financial surprises.

CPA-Ready Financial Reporting

Clean books, clear reports, and no more tax-season scramble.

The easiest way for architecture firms to stay tax-ready is by maintaining organized, up-to-date books that are reviewed monthly and formatted for your CPA’s workflow.

We deliver categorized financials, reconciliations, and year-end reports that are always ready to go — so you avoid last-minute stress, audit risks, and costly surprises.

Purposeful Design. Timeless Results.

We specialize in sustainable, modern, and bold architectural design.

Residential Architecture

Innovative living spaces tailored for comfort, function, and lifestyle.

We design homes that blend form and function — thoughtfully crafted to reflect your personality while meeting the highest standards of sustainability and modern living.

Commercial Architecture

Functional, future-ready spaces that drive business success.

Our commercial designs balance aesthetics and performance, creating environments that support productivity, reflect brand identity, and adapt to evolving business needs.

Sustainable & Smart Design

Eco-conscious architecture powered by intelligent solutions.

We integrate green materials, energy efficiency, and smart technologies to deliver designs that are environmentally responsible, cost-effective, and built for the future.

LEARN MORE

Purposeful Design. Timeless Results.

We specialize in sustainable, modern, and bold architectural design.

Residential Architecture

Innovative living spaces tailored for comfort, function, and lifestyle.

We design homes that blend form and function — thoughtfully crafted to reflect your personality while meeting the highest standards of sustainability and modern living.

Commercial Architecture

Functional, future-ready spaces that drive business success.

Our commercial designs balance aesthetics and performance, creating environments that support productivity, reflect brand identity, and adapt to evolving business needs.

Sustainable & Smart Design

Eco-conscious architecture powered by intelligent solutions.

We integrate green materials, energy efficiency, and smart technologies to deliver designs that are environmentally responsible, cost-effective, and built for the future.

Let's Build Your Firm's Future Together

Start designing with confidence, backed by clean books, clear reports, and a trusted bookkeeping partner who understands the architecture world.

Trusted by Many

See what our clients are saying.

★★★★★

— Michael S., Seattle, WA

Freed Us to Focus on Designing — Not Drowning in Admin

Before Book Ease, I was spending nights in QuickBooks and still guessing at cash flow. Now our books are up to date, our CPA is happy, and I get to actually focus on running the firm.

★★★★★

— Emily R., Austin, TX

Gave Us Financial Clarity We Didn't Know We Were Missing

We thought we were doing okay — until Book Ease showed us the story our numbers were really telling. With clean reports and project insights, we’re making smarter decisions and planning ahead with confidence.

★★★★★

— Lena K., Chicago, IL

Turned Our Backlog Into a Clean Slate — Fast

We were embarrassed by how far behind we’d gotten, but Book Ease handled it with zero judgment. In just a couple of weeks, they caught us up, cleaned everything, and gave us a system we can trust.

★★★★★

— Jared M., Boulder, CO

Professional, Personable, and Built for Firms Like Ours

Book Ease actually understands how architecture businesses work. From phased billing to job costing, they spoke our language and built a solution that works with our process, not against it.

★★★★★

— Olivia T., Brooklyn, NY

The Best Investment We've Made in Our Business This Year

Hiring Book Ease felt like a risk at first — but within a month, we had clear books, missed deductions recovered, and way less stress. It's one of the smartest moves we’ve made.

★★★★★

— Daniel L., San Diego, CA

Clean Books. Clear Reports. No More Guesswork.

Every month, I know exactly where we stand. I can pay myself confidently, invest in the team, and stop stressing about taxes. Book Ease has become one of our most trusted partners.

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